Staples is business to business. You’re what binds us together.

Our talented finance team partners with every area of the business to drive results and provide financial expertise. We are passionate about analyzing and interpreting information to assess performance and provide guidance. Our team serves as a true partner and advisor to all our business leaders; working with them to accelerate the company’s profitability and growth.

What you’ll be doing:

• Prepare and send vendor invoices, review and code publisher payables, gather basic billing information using established and defined financial procedures, and enter invoice data into internal tracking portals
• Support internal financial reporting requirements and provide necessary documentation for internal and external audit processes
• Contribute to centralized Excel workbooks & internal documentation to enable transparent tracking of vendor contracts, purchase orders, collections statuses, and monthly revenue actualization
• Work on special projects as directed
• Compile journal entries monthly and maintain two day close
• Analyze accounts monthly through balance sheet reconciliation process
• Partner with other departments to create and maintain processes to properly account for respective areas on the balance sheet
• Maintain SOX documents and support Internal and External auditors performing control testing.
• Review monthly journal entries and account reconciliations for accuracy and completeness; with a focus on Inventory and Shrink
• Support Fulfillment Centers (FCs) through email requests/ service now tickets.
• Research and resolve Inventory variances.
• Monitor accuracy and completeness over FC warehouse management system conversions.  
• Support Staples selling initiatives/projects.

What you bring to the table:

• Experience working in agency, retail, or professional services environments in finance, accounting and/or billing roles
• Experience and/or willingness to learn about external billing & collections platforms
• Understanding of multi-step & split path invoicing systems, including ACH/credit card, contract-based invoicing, and direct invoicing
• Strong decision making, analytical, and problem-solving skills
• Excellent organizational skills & attention to details
• Outstanding written & verbal communication skills
• Knowledge of digital media channels, operations, and online advertising

Qualifications:

What’s needed- Basic Qualifications

• Minimum of 4 years’ experience in accounting and /or accounts receivable /billing

What’s needed- Preferred Qualifications

• BA/BS in Accounting, Finance, Economics, Marketing, or another related field

We Offer:

• Inclusive culture with associate-led Business Resource Groups
• Flexible PTO (22 days) and Holiday Schedule (7 observed paid holidays)
• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more perks and benefits

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.